Participant Guidelines
Deadlines and Information for Rally for Medical Research Hill Day Participation
- All participants in the Rally for Medical Research must register by Wednesday, September 8, 2025. If a registered participant is no longer able to attend, we request that you notify us by email at info@rallyformedicalresearch.org no later than Thursday, September 11, 2025, in order to make the necessary adjustments to schedules and meetings.
- All participants should attend the Rally for Medical Research Training from 3:00 pm – 5:00 pm on Wednesday, September 17, 2025.
- Participants will meet with congressional representatives from their home state and district. Participants should plan for meetings to be scheduled throughout the day, with most meetings between 9:30 am – 4:00 pm on September 18, 2025. There may be circumstances requiring earlier and/or later times.
- Unless otherwise requested, participants will be placed into groups reflecting the spectrum of medical research stakeholders and grouped according to state.
- Due to the number of different organizations participating and number of total individuals registered for the Rally for Medical Research, Soapbox Consulting will set up meetings and assist in establishing the meeting groups. Please do not contact any legislative office directly regarding your appointments unless you have discussed this with the Rally organizers. As a participant, you will receive a preliminary schedule by Monday, September 15, 2025, and your final schedule will be available the day before the Rally.
- If you have any questions or concerns or if you have strong relationships with House and Senate offices that would be helpful during the scheduling process, please notify us by email at info@rallyformedicalresearch.org. You can also note these relationships in the online registration form.
- It is highly encouraged that every registrant be vaccinated against COVID-19, as defined by the U.S. Centers for Disease Control and Prevention.
Resources
2025 Participant Guidelines
2025 Toolkit
Information and marketing materials for Rally for Medical Research.
2024 Grassroots Toolkit
Important resources for community action.
2024 Materials
Housing Information
Unfortunately, the Hilton National Mall/The Wharf Washington DC is currently sold out of rooms in our block. There are a limited number of rooms available outside the block at current prevailing costs, or you may explore one of the following hotels within 0.5 miles or less of the Hilton. Please note the Rally for Medical Research can offer no assistance booking any of these hotels or provide financial assistance for hotel or travel expenses to Washington DC to participate in the Rally.
CitizenM Hotel Washington DC Capitol
0.4 miles from HQ hotel
Holiday Inn National Mall US Capitol Washington DC
0.4 miles from HQ hotel
Hyatt Place Washington DC National Mall
0.5 miles from hotel
Canopy by Hilton Washington DC
0.5 miles from hotel
If you need additional suggestions for hotels nearby, please contact info@rallyformedicalresearch.org
Contact Information
For general/other questions about the Rally, please send a message to info@rallyformedicalresearch.org.
Thank you for participating in the 2025 Rally for Medical Research Day!